Last amended: February 23, 2013
Battle River Soccer Association
Article 1 – Name
The name of the organization shall be “Battle River Soccer Association” hereinafter referred to as BRSA.
Article 2 – Organization
BRSA shall be composed of members hereinafter set out and shall be governed by a Board of Directors as stated in these Bylaws.
Article 3 – Affiliation
BRSA shall be affiliated with the Alberta Soccer Association (ASA, the Canada Soccer Association (CSA) and Fédération Internationale de Football Association (FIFA).
Article 4 – Membership
4.1 The following members make up BRSA:
- Breton Soccer Association
- Calmar Soccer Association
- Devon Soccer Association
- Leduc Soccer Association
- Millet Soccer Association
- New Sarepta Soccer Association
- Pigeon Lake Soccer Association
- Thorsby Soccer Association
- Warburg Soccer Association
4.2 Applications for new membership to BRSA shall be made in writing and accompanied by the required membership fee, together with a copy of the applicant's constitution, bylaws and a list of current officers.
4.3 Any application for membership must receive approval by a majority vote of the Board of Directors of the BRSA.
4.4 Active membership shall be continuous unless the member:
4.4.1 Withdraws from BRSA
4.4.2 Who, by person or business conduct violates any part of the bylaws of BRSA, or takes part in any conduct which does, or may, in the opinion of the Board bring the game into disrepute, may be expelled from membership by a two-third majority vote of the Board after an investigation has first been made at which the member concerned has been given a proper hearing with a full opportunity to explain the conduct in question. When such a hearing is being initiated by BRSA, notice as to such hearing shall be given to all concerned in writing, not less than 7 days before such hearing.
4.5 Any active member whose connection with BRSA may be terminated by resignation, (which is to be communicated, in writing, to the Board through the BRSA office) expulsion, or otherwise, shall forfeit all interests in BRSA.
Article 5 – Membership Fees
Annual Membership fees for members shall be established by a majority of delegates present and entitled to vote at a General Meeting of the Association.
Article 6 - General Meeting
6.1 A General Meeting may be called by the Board of Directors by The Executive Committee.
6.2 All members shall receive at least 14 days notice of the date, time and location of any General Meeting.
6.3 For all meetings of the membership 14 days notice will be given via email.
Article 7 – Annual General Meeting
7.1 The Annual General Meeting of BRSA shall normally be held each year on a date, which shall not be prior to October 1st and not later than March 31st, the date will be determined by the Board.
7.2 At least three weeks notice shall be given to all members of the Board with the date, time, and location of the Annual General Meeting.
7.3 The order of business at the Annual General Meeting will be as follows:
1. Roll Call
2. Minutes of the previous Annual General Meeting
3. Business arising from the Minutes
5. Unfinished Business
6. Goals and Work Plans
8. Amendments to the Bylaws
9. Election of Officers
10. New Business
Article 8 – Special General Meeting
8.1 A Special General Meeting may be called by the Board of Directors by its own motion.
8.2 A Special General Meeting shall be called within 30 days following the receipt of a written request
(Hereinafter email will be equivalent) signed by not less than 5 members.
8.3 All members shall receive at least 14 days notice of the date, time and location of any Special General
8.4 Only the business for which a Special General Meeting has been called will be dealt with, except with the unanimous consent of the members present.
Article 9 – Planning Meeting
There shall be a minimum of one (1) planning meeting per year at which each member shall have, regardless of size, one vote on technical, budgetary and administrative matters pertaining to the upcoming Indoor and Outdoor seasons. All Planning Meeting discussions are subject to approval at the Annual General Meeting.
Article 10 – Rules of Order
All meetings of BRSA shall be conducted in accordance with Roberts Rules of Order (current edition) insofar as they may apply.
Article 11 – Voting
11.1.1 Those who shall be qualified to vote and to take part at General Meetings of BRSA shall be accredited delegates of member associations;
11.1.2 Regular members in good standing shall have one vote per member association regardless of size;
11.2 The names of accredited delegates and alternates must be filed with the BRSA not later than seven
(7) Days prior to the General Meeting.
11.3 At all meetings of BRSA, voting shall be by a show of hands unless a vote by ballot is requested, and approved, by a majority of the delegates. A simple majority shall reach decisions.
11.4 If a vote by ballot is required, the chair shall appoint scrutinizers who shall total the votes and report them to the Presiding Officer, who shall announce the results to the assembly for the record.
Article 12 – Quorum
Five members in attendance shall form a quorum at any meeting.
Article 13 – Board of Directors
13.1 The business of BRSA shall be conducted by a Board of Directors which shall constitute the elected
Directors along with the Executive Committee, Past President and the Members-at-Large.
13.2 The election of officers shall take place by secret ballot at the Annual General Meeting, except as required to fill vacancies as they arise (See Article 16).
13.3 Members-at-Large will be the current Presidents of each member association. If a current member association President is unable to attend a meeting, an alternate may be registered.
13.4 No paid employee of any affiliated Association, League or Club and no paid employee of BRSA may sit as an elected member of the Board of Directors of BRSA. No paid employee of any affiliated Association, League or Club may sit as an elected Director of the affiliated Association, League or Club which employs them.
13.5 Tenure for all positions shall be for two years.
13.6 The Board of Directors shall meet no less than quarterly.
Article 14 – Duties of the Board of Directors
14.1 The Board shall be responsible to the members of BRSA.
14.2 The Board shall implement and control the policies, finances, and general affairs of BRSA in discharging its responsibilities to the members.
14.3 The Board has the power to make rules, regulations, and arrangements as to all matters of business, duties, management, regulations, or otherwise, so far as it is not already herein expressly provided for. In keeping with their duty to enforce all the laws all the time, and without waiting for an official protest
Or appeal, the Board shall immediately inquire into circumstances of any alleged irregularity which may be brought to its attention by a duly responsible officer or any member and take appropriate action without delay. This shall in no way enable the complainant to gain anything personally there from.
14.4 The Board shall have the power to deal with all protests and appeals and all cases of discipline of any nature whatsoever arising out of games played under its jurisdiction and empowered to use if necessary, its authority in the preservation and enforcement of good order in accordance with the Bylaws of ASA and its affiliates.
14.4.1 The Board may make rules governing the practice and procedures in relation to appeals and hearings of any nature.
14.4.2 The Board, or its delegates, may at a hearing or appeal, receive and base its decision upon evidence adduced at the hearing or appeal, and considered by it to be credible or trustworthy in the circumstances of each case.
14.5 The Board shall not be responsible for any expenditures made, or any obligations assumed in the name of
BRSA by any members unless the Board thereto has previously given consent.
14.6 No director shall receive any compensation for performing their duties as a Director of BRSA, other than reimbursement for out-of-pocket expenses incurred in the performance of their duties.
Article 15 – Duties of the Executive Committee
15.1 President - The President shall preside at all meetings of BRSA and shall be an ex-officio member of all committees.
15.2 Vice President - The Vice President shall be the senior officer of BRSA next to the President and shall perform the duties of the President in the event of absence, resignation, or inability to perform said duties. He/she shall have other duties as prescribed.
15.3 Secretary - It shall be the duty of the Secretary to attend all meetings of BRSA to keep accurate minutes. Such minutes shall be maintained at all times and may be inspected after they have been accepted at the following meeting. The Secretary shall have charge of all the correspondence of the society and be under the direction of the President and the Board. The Secretary shall also keep a record of all the members of the society and their addresses and send all notices of the various meetings as required. The Secretary may appoint person to carry out these functions under his/her supervision. The Secretary maintains sole and full responsibility for the duties and functions described above.
15.4 Treasurer - The Treasurer shall receive all monies paid to BRSA and shall be responsible for the deposit of same in whatever Bank, Trust Company, Credit Union or Treasury Branch the Board may order. He/she shall properly account for the funds of BRSA and keep such books as may be directed. He/she shall present a full
detailed account of receipts and disbursements to the Board whenever requested and shall prepare for submission to the Annual General Meeting a statement duly audited of the financial position of BRSA and shall submit a copy of same to the Secretary for the records of BRSA. The Treasurer may appoint a person to carry out these functions under his/her supervision. The Treasurer maintains sole and full responsibility of the duties and functions described above.
15.5 Members-at-Large shall have such duties as prescribed.
15.6 Past President - The Past President shall assure continuity in the running of BRSA and shall provide assistance and resource to the Executive Committee as needed.
15.7 Any director or officer, upon a majority vote of the Board of Directors present at a duly convened meeting, may be removed from office for any cause that BRSA may deem reasonable.
Article 16 – Vacancies
Should a vacancy occur on the Board of Directors, the Board may appoint a person to fill the vacancy until the next Annual General Meeting.
Article 17 – Term Limits
No person on the Board of Directors shall hold any one office on the Executive Committee for more than two (2) consecutive terms unless approved by a two-thirds (2/3) majority vote of all eligible board members. No person shall be allowed to hold any one office on the Executive Committee for more than three (3) consecutive terms under any circumstances. When possible, terms for President and Treasurer will be offset by one year from the terms of the Vice President and Secretary.
Article 18 – Auditing
The books, accounts, and records of the Secretary and Treasurer shall be audited at least once a year by a duly qualified accountant or by two members of BRSA elected for that purpose. Such auditor at the Annual General Meeting shall submit a complete and proper statement of the standing of the books for the previous year. The fiscal year of BRSA shall be January 1 - December 31st.
Article 19 – Inspection of the Records
The records of BRSA may be inspected by any member of BRSA upon giving 30 days written notice for arranging a time and place satisfactory to the officer or officers having charge of the same. Such records shall not be removed from the custody of the officer without Board approval. Each member of the Board of Directors shall,
At all responsible times, have access to these records.
Article 20 – Monies Owing
20.1 All monies owing to BRSA shall be due and payable on receipt of invoicing unless otherwise approved by the Board of Directors.
20.2 Penalties for late payment or non-payment of monies due shall be established by the Board of Directors.
Article 21 – Remuneration
Unless authorized at a General Meeting and after notice for same shall be given, no officer or member of the association shall receive any remuneration for their services.
Article 22 – Borrowing
For the purpose of carrying out its objects, the society may borrow or raise or secure the payment of money in such manner as it thinks fit, and in particular by the issue of debentures, but this power shall be exercised only under the authority of the society, and in no case shall debentures be issued without the sanction of a special resolution of the society.
Article 23 – Amendments to the Bylaws
23.1 All proposed amendments to the Bylaws shall be forwarded in writing to BRSA no later than 30 days prior to the Annual General Meeting or General Meeting called for that purpose.
23.2 Copies of proposed amendments shall be published on the BRSA’s web site and available to all members not less than 14 days prior to the General Meeting at which they will be considered.
23.3 Amendments to the Bylaws will require a ¾ majority vote of those present at the General Meeting unless otherwise required by Corporation Law.
23.4 Only members of BRSA in good standing shall be permitted to propose amendments to these Bylaws.
23.5 Bylaws can only be changed by a special resolution of the members. Special resolution as defined in
Section 1(d) of the Societies Act.